Role Overview

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone. Our client is a content-driven organization that leverages podcasting, digital media, and audience engagement to build authority, educate listeners, and grow its brand presence. As podcast content continues to play a critical role in the organization's marketing and thought leadership efforts, they are seeking a Podcast Production Coordinator to manage the entire podcast production lifecycle from guest outreach and episode planning through editing, publishing, and performance reporting.

Key Responsibilities

• Participate in episode planning and kickoff meetings.
• Research guest backgrounds, industries, and recent work.
• Develop episode titles and editorial angles.
• Conduct pre-interview preparation calls with guests.
• Maintain and update AI prompt templates used within production workflows.
• Pitch episode concepts and guest recommendations.
• Send guest confirmation emails and preparation materials before recordings.
• Manage guest outreach and booking communications.
• Vet guest inquiries against show requirements and audience fit.
• Coordinate scheduling logistics and recording preparation.
• Notify guests and stakeholder contacts regarding recording schedules.
• Maintain professional communication throughout the guest experience.
• Send post-recording follow-up communications and gifts.
• Welcome guests and prepare them for recording sessions.
• Conduct audio and video quality checks before recording.
• Support recording sessions through note-taking and production assistance.
• Manage screen sharing and recording logistics.
• Capture real-time show notes and production details.
• Troubleshoot technical issues during live recording sessions.
• Download, organize, and label raw recording files.
• Perform audio cleanup, repair, and enhancement.
• Mix and master podcast audio for distribution.
• Edit full-length podcast episodes.
• Record and integrate episode introductions.
• Export final episodes in required formats.
• Maintain production quality standards across all content.
• Identify highlight-worthy moments from podcast episodes.
• Create short-form video clips optimized for social media platforms.
• Edit content for audience engagement and platform-specific requirements.
• Source supporting visuals, b-roll, images, and media assets.
• Add captions and accessibility enhancements to content.
• Coordinate creative asset development with design resources.
• Schedule and publish podcast episodes across distribution platforms.
• Manage podcast publishing calendars and content schedules.
• Build and maintain episode landing pages.
• Draft and schedule promotional social media content.
• Track downloads, audience engagement, and content performance.
• Compile recurring analytics and performance reports.
• Monitor audience growth trends and engagement metrics.
• Track episode progress, deliverables, and deadlines.
• Maintain workflow visibility across multiple episodes.
• Manage tasks and production schedules within project management systems.
• Coordinate stakeholders involved in the production process.

Qualifications

• Proven experience in podcast production, podcast operations, audio production, video production, or a closely related content production role.
• Experience managing podcast production workflows from planning through distribution.
• Experience editing audio and video content.
• Experience supporting guest communications and scheduling.
• Experience publishing content across podcast and video platforms.
• Experience creating social media clips and content repurposing assets.
• Experience managing multiple content projects simultaneously.
• Experience tracking analytics and performance metrics.

What Success Looks Like

• Podcast episodes are consistently produced and delivered on schedule.
• Guest communications remain professional and highly organized.
• Audio and video content meet quality standards.
• Social media clips and repurposed content drive audience engagement.
• Podcast distribution and publishing workflows operate efficiently.
• Analytics reporting provides meaningful visibility into content performance.
• Multiple episodes are managed simultaneously without sacrificing quality or deadlines.

Opportunity

This is an opportunity to take ownership of a complete podcast production operation while working across content strategy, guest management, production, editing, publishing, and audience growth initiatives. The Podcast Production Coordinator will play a direct role in delivering high-quality content, expanding audience reach, and supporting the long-term success of the podcast and broader content ecosystem.

Application Process

• Fill in the application form.
• Record a video showcasing your skill sets.