Responsibilities
- Support the administration of Grammarlys global equity programs, managing grants, releases, exercises, cancellations, and terminations
- Ensure equity record accuracy in Shareworks, reconciling with HRIS, Payroll, and Accounting
- Maintain equity transaction data, support monthly/quarterly close processes, and assist with stock-based compensation reporting
- Prepare supporting documentation for SOX compliance, 409A valuations, board approvals, and external audit requests
- Respond to equity inquiries with timely, accurate communication alongside the People team
- Supervise and manage relationships with external stock plan administration services
- Coordinate closely with Legal on securities compliance, insider trading policy administration, and cap table updates
- Partner with Payroll and Finance on tax withholding, mobility, and reporting
- Drive process improvements and scalable procedure documentation as the company expands
- Assist with board materials and cross-functional projects related to liquidity, expansion, and M&A
Qualifications
- 47 years of progressive experience in equity administration or legal/finance roles with relevant exposure (e.g., M&A, cap table operations, securities law, or tax)
- Attained CEP Level I certification. Bonus points for candidates who have attained / are attaining CEP Level II
- Strong analytical skills and advanced proficiency in Excel/Google Sheets, and ideally Coda
- Working knowledge of equity compensation plans (ISOs, NSOs, RSUs), equity taxation concepts, and SEC or global compliance matters
- Direct experience supporting companies during late-stage private financings, private-to-private stock-based M&A, facilitating secondary share transactions, and/or preparing for an IPO
- Familiarity with equity compensation tools such as Shareworks, Carta, or similar, or equivalent experience with comparable platforms
- Experience collaborating across Finance, Legal, Payroll, and People teams
- Strong attention to detail, data integrity, and the ability to work independently
- Comfortable operating in a fast-paced, high-growth environment with evolving structures and policies
